Introduction
This article describes the process of sharing files and\or folders from OneDrive, SharePoint or Teams to external (not WUR) users
This information is for
Employees and students
Instructions
As a WUR user, sharing files and folders on OneDrive, SharePoint and Teams with external users is a straightforward procedure:
- One shares the item with the e-mail address of the external user.
- The external user confirms their e-mail address
- If the external address is known to Microsoft, the external user is forwarded directly to the shared location
- If the external address is NOT known by Microsoft, after verifying the e-mail address, the external user is sent a verification code to be provided in the verification window. After providing this code, the user is forwarded to the shared location.
In the example below, a folder named 'SharedOneDriveFolder' is being shared with an external user:
Clicking Share leads to this pop-up:
Clicking Send sends an invitation to the external users’ e-mail address:
The external user clicks the folder name or Open, after which verification starts:
External user confirms his/her email address and clicks Next:
Note: if the e-mail address provided is known to Microsoft, the verification code part described next is not applicable; after providing the email address the user is send to the shared OneDrive location directly.
After this, a code from Microsoft is sent to the confirmed email address:
Which must be provided in the Enter Verification Code window that appears:
After inserting the provided code correctly, the user enters the shared OneDrive location: